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Accounts Assistant

Posted: 20/11/2017       ID: 199
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Permanent
Dublin 2
Posted: 20/11/2017       ID: 199

Accounts Assistant for Property Management Accounts Team



My client is seeking an enthusiastic Accounts Assistant person to join their busy team dealing with a substantial portfolio of properties around Dublin.



The role requires someone who is able to work independently in a busy office whilst working as part of a team; and with an ability to adapt & be reactive in a fast paced environment.



The following tasks are indicative of the role but the list is not exhaustive;




  • We are operating with Qube (property software system) but we will provide training on the system.

  • Managing the posting of rents, management fees & charges and ongoing tracking of amounts due and payable.

  • Checking banks for payments received

  • Posting rent receipts to Qube – includes reviewing online banking

  • Review vendor invoices received, ensuring invoice details are accurate

  • Processing vendor invoices into the company database

  • Processing payments of vendor invoices. Liaise with vendors to ensure invoices are compliant, answer and investigate vendor queries

  • Ensuring vendor invoices are paid on time

  • Initiating contact with vendors to secure payments on outstanding invoices

  • Preparation of monthly reports summarising transactions for property owners.

  • Arranging refund payments – eg for tenant deposit refunds

  • Arranging payment runs – EFT & Cheques

  • General office duties associated with accounts like filing

  • Data updates to our systems – eg archiving data, updating lease information

  • Liaising with service providers and property owners.

  • Reconciliation of bank accounts.

  • Reconciliation and payment of creditors.

  • Processing of letting and property management files.

  • Assisting accountants and other staff in general accounting related tasks or queries as required.

  • Working with internal management information systems and relevant computer applications like Outlook, Word, Excel



Requirements:




  • At least 3 years experience

  • Excel & Word proficiency

  • Enthusiastic & motivated

  • Good communication skills

  • Have fluency in written & oral English

  • Show confidence in dealing with people both in person and over the phone

  • Willingness to work hard and ability work on own initiative and attention to detail are essential

  • An ability to multitask

  • Confidentiality is vital


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