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Accounts Assistant

Posted: 20/11/2017       ID: 199
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Permanent
Dublin 2
Posted: 20/11/2017       ID: 199

Accounts Assistant for Property Management Accounts Team

My client is seeking an enthusiastic Accounts Assistant person to join their busy team dealing with a substantial portfolio of properties around Dublin.

The role requires someone who is able to work independently in a busy office whilst working as part of a team; and with an ability to adapt & be reactive in a fast paced environment.

The following tasks are indicative of the role but the list is not exhaustive;

  • We are operating with Qube (property software system) but we will provide training on the system.
  • Managing the posting of rents, management fees & charges and ongoing tracking of amounts due and payable.
  • Checking banks for payments received
  • Posting rent receipts to Qube – includes reviewing online banking
  • Review vendor invoices received, ensuring invoice details are accurate
  • Processing vendor invoices into the company database
  • Processing payments of vendor invoices. Liaise with vendors to ensure invoices are compliant, answer and investigate vendor queries
  • Ensuring vendor invoices are paid on time
  • Initiating contact with vendors to secure payments on outstanding invoices
  • Preparation of monthly reports summarising transactions for property owners.
  • Arranging refund payments – eg for tenant deposit refunds
  • Arranging payment runs – EFT & Cheques
  • General office duties associated with accounts like filing
  • Data updates to our systems – eg archiving data, updating lease information
  • Liaising with service providers and property owners.
  • Reconciliation of bank accounts.
  • Reconciliation and payment of creditors.
  • Processing of letting and property management files.
  • Assisting accountants and other staff in general accounting related tasks or queries as required.
  • Working with internal management information systems and relevant computer applications like Outlook, Word, Excel

Requirements:

  • At least 3 years experience
  • Excel & Word proficiency
  • Enthusiastic & motivated
  • Good communication skills
  • Have fluency in written & oral English
  • Show confidence in dealing with people both in person and over the phone
  • Willingness to work hard and ability work on own initiative and attention to detail are essential
  • An ability to multitask
  • Confidentiality is vital
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